ActionSTEPS-October 17, 2016

Success is not final, failure is not fatal: it is the courage to continue that counts.” -Sir Winston Churchill, Former British Prime Minister
 
   ActionCOACH TeamNEO
    Dennis Willis
    Rick Phelps
6 Time Management Tips for Business Owners
 

Whether you’re a business owner or a manager, there never seems to be enough hours in the day. Balancing your team, their needs, while tracking output can be a nightmare if you don’t have concrete processes in place. The biggest key in time management is prioritization. By dividing your to-do list into urgent tasks, short and long-term goals, you’ll be able to allocate your time more effectively. Here are six of our favorite time management tips for business owners. Enjoy!

1. Prioritize communication

Email is both a blessing and a curse. On one hand, it’s a way for team members to reach out to another, but can also be one of the biggest time sucks if you’re checking it every 10 minutes. Set aside a specific time to review emails. Not only will this keep you in the know, but allow you to knock out the tasks you need to throughout the day.

2. Block off focused time

One of the aspects of managerial roles involves being pulled in all sorts of directions. You’ll find yourself spending so much time on everyone else’s projects, with none left to complete your own. Block off portions of your daily or weekly schedule and dedicate it solely to your work. Make sure you don’t get booked for other engagements during this time and fully concentrate on the tasks at hand.

3. Book meetings in chunks

When it’s time to book meetings, try to clump them shortly after one another. This will not only keep you forcibly punctual but won’t break up the remainder of your day.

4. Re-prioritize on demand

When you’re a business owner or manager, it’s important to be flexible. Each day presents a different challenge and prioritization is key if you want to keep your ship afloat. To organize yourself, determine which tasks are urgent and others that can remain on the back burner. From there, build your list based on importance, time involved, or resources needed. You may have one project you can knock out in 15 minutes and another that will involve several days. For the projects that are drawn out, create checkpoints to keep yourself on track.

5. Be intentional with agendas

Long, drawn out, ineffective meetings are the worst. Aren’t they? Because of your position, you have the power to change this. Give your meeting purpose by creating a simple, three-column table document. In each column, you can include topics, major discussion points, and action items. Personally, we love having a fourth column with the assignee included for follow-up purposes. When the meeting’s over, share the document with the team to keep everyone on the same page.

Refer to this blog for additional tips on running more productive meetings.

6. Utilize productivity resources

No matter the size or industry of your business, project management tools are a must. Google Drive is a great way to distribute documents between offices and can be accessed from anywhere. More project-specific platforms like Asana and Basecamp are perfect for organizing tasks on hand based on timelines or assignees. For internal communication, Slack has introduced itself as an app to be reckoned with, cutting down on emails with its search capabilities and file management system. Other tools like Evernote are also wonderful for time management, keeping yourself organized. With multiple note taking features and document capture, it’s great for sharing spur-of-the-moment ideas across any device.

Learn How to Build a Profitable Business that Can Work Without YOU
 
Register today to attend our complimentary seminar that will provide you with specific, effective ideas and systems that will help take your business to the next level. Increase profitability and finally achieve the lifestyle you went into Business for in the first place.

Upcoming Seminar:


Tuesday, October 18, 2016

ActionCOACH of Greater Cleveland
1985 W 28th Street, 3rd Floor
Cleveland,OH
44113

11:00am – 1:00pm
Networking starts at 10:30am

Seating is Limited, Register Now!

 

 
 
 
Dennis Willis
ActionCOACH
(216) 965-9129
denniswillis@actioncoach.com


Rick Phelps
ActionCOACH
(216) 533-1387
rickphelps@actioncoach.com

 

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